When it comes to questions such as “how do I get better overview and transparency in my multiproject situation” very often it goes unquestioned, that you first need to improve processes, then you can expect to gain benefits. As we have described in our blog article “The Executives Dilemma” VISBO just turns that around: First gain benefits, then improve processes. We call that Lean Multiproject Management. We strongly believe that each company can  gain benefits first, then improve processes, no matter what project-management-maturity level is already achieved.

Here are some examples what we can do in so-called discovery workshops and what benefits companies can expect in a first step.

Example 1: Low Level of project-management-maturity

The Situation
  • There are no digital project plans existing
  • Lack of overview and transparency
How VISBO Lean Principles and software tools may help
  • High-Level Definition of project templates; see Example of project template
  • Rule- and template based Batch- & interactive 1-Click creation of Version 1 project plans
  • Quick staffing of projects/phases by allocating sum of people days required for a certain role in a certain project resp. project-phase
  • Visualize project landscape and analyse potential bottlenecks; see Example of Visual Board
  • 1-Click Powerpoint Report creation for various stakeholders; see Example of Bottleneck Report
The Benefits
  • Common understanding by visualization of project landscape
  • Early warning system for bottlenecks

Example 2: Medium Level of project-management-maturity

The Situation
  • Digital project plans are existing
  • Not every stakeholder has access to the tool or knowledge how to use the tool to get to the data
  • Many stakeholders with different information needs cause project managers to spend much, if not most of their time for creating and regularly updating reports
How VISBO Lean Principles and software tools may help

Click to see Video

  • Import project data, even in various formats
  • 1-Click Powerpoint Report creation : Project Canvas, Multiproject Roadmap Poster, etc.
  • Always-up-to-date reports: Powerpoint reports are able to synchronize automatically with plan-snapshot database
The Benefits
  • Reduce efforts needed to create reports for various stakeholders.
  • Eliminate efforts needed to update reports for various stakeholders.
  • All stakeholders being „on-the-same-page“ increases project efficiency.


Example 3: High Level of project-management-maturity

The Situation
  • Digital project plans for current projects do exist
  • Best practice project templates for several kind of project types do exist
  • There is a constant stream of future project ideas , proposals and requests coming from the innovation process, sales, intern business Units, etc.
How VISBO Lean Principles and software tools may help
  • Import current projects, even in various plan-formats
  • Rule- and template based Batch- & interactive 1-Click creation of Version 1 project plans for future project ideas, -proposals, -requests.
  • Quick staffing of new projects/phases by allocating sum of people days required for a certain role in project / phase
  • Visualize bottlenecks under consideration of all current projects & new project ideas , -proposals , -requests
  • Quickly define various portfolio scenarios & perform what-if-simulations
  • 1-Click Powerpoint Report creation to communicate pros & cons of various portfolio scenarios to executives
The Benefits
  • High Level of agility and flexibility by an ad-hoc planning and decision  process
  • High Level of ability to react to changing circumstances in the multiproject portfolio